On-Hire Contractors for National AV and Temporary Network Setups

Sector: Events & Education
Service: IT Resourcing & Event Technology Support
Objective: Provide skilled on-hire contractors to deliver end-to-end AV, networking, and technical support for presentations, seminars, expos, trade fairs, and classroom-style events nationwide.

Context

A national organisation regularly stages events across Australia, ranging from large-scale expos and trade fairs to regional seminars and training workshops. Many of these events require complex AV and IT infrastructure — from giant presentation screens and professional sound systems to temporary wired and wireless networks capable of supporting up to 30 networked notebooks or iPads in a classroom configuration.

The organisation needed a flexible, mobile workforce of technicians who could be deployed nationwide at short notice, work in a variety of venues, and integrate seamlessly with in-house event coordinators. Tasks often included setting up public address systems, installing large projectors, configuring temporary cellular-driven Wi-Fi, and deploying hardwired ethernet connections.

Approach

123.EXPERT was engaged to source and manage a pool of on-hire AV and IT contractors with proven experience in live event setups and mobile network deployment. Each contractor was selected for their ability to work to tight schedules, adapt to diverse venue conditions, and liaise professionally with clients, presenters, and venue staff.

The contractor team’s responsibilities included:

Installing and calibrating large screens, projectors, and sound systems for venues from boardrooms to exhibition halls.

Deploying temporary cellular-backed Wi-Fi and secure wired ethernet networks to support internet access and networked devices.

Setting up and configuring classroom-style environments with up to 30 networked notebooks or iPads.

Managing on-site testing, fault-finding, and rapid reconfiguration to adapt to last-minute programme changes.

Providing real-time technical support during events to ensure seamless delivery.

Impact

By engaging contractors through 123.EXPERT, the organisation gained access to a ready-to-deploy, nationwide team capable of delivering high-quality technical setups in a consistent, reliable manner. Event downtime due to technical issues was minimised, AV and network performance improved, and in-house staff were freed to focus on content and attendee engagement.

The scalable contractor model ensured the organisation could respond to seasonal peaks in its events calendar without maintaining a large permanent technical workforce — reducing costs while maintaining professional delivery standards.